Privacy Policy

Privacy statement

For the purposes of the Data Protection Act 1998, and under the General Data
Protection Regulations which came into force in May 2018, the Data Controller is Mrs
Smith & Mount Trust, Registered Address: 6 Trull Farm Buildings, Tetbury,
Gloucestershire, GL8 8SQ, email address: [email protected] and
the Data Processor is The Trust Partnership registered at the same address.

This privacy policy sets out how Mrs Smith & Mount Trust uses and protects any
information provided to us by potential applicants and grantees. Where information
is provided during the application process by which individuals can be identified Mrs
Smith & Mount Trust will only use that information in accordance with this privacy
statement.

We will only collect the minimum amount of information necessary in order to carry out
the aims of Mrs Smith & Mount Trust or to comply with our legal responsibilities.

Grant applications submitted online via the website

If personal information within a grant application is submitted online the applicant is
responsible for confirming that the written agreement and permission of any individuals
identified in an application has been obtained to pass their personal information to Mrs
Smith & Mount Trust. We will only use this information for the purposes of assessing
an application, managing or monitoring any grant awarded, related administration or
research purposes, annual reporting, and for sharing relevant information to other
funding organisations, if requested, to use in their own assessment of applications and
managing or monitoring of grants awarded.

How we process information

We will only use personal information for the purpose for which it has been given, will
not keep it for longer than necessary and will destroy the information securely
according to our data retention policy. Information provided through grant applications
may be retained for up to 8 years, after which time it will be destroyed.

The Mrs Smith & Mount Trust website does not use cookies or Google Analytics.

The Mrs Smith & Mount Trust does not share your data with third-parties for marketing
purposes

Links to other websites

Where our website contains links to other websites we do not have any control over
that other website and cannot therefore be responsible for the protection and privacy
of any information which is provided whilst visiting such sites, and such sites are not
governed by this privacy statement.

How to Access your Personal Data

If you want to know what personal data we have about you, you can ask us for details
of that personal data and for a copy of it (where any such personal data is held). All
requests should be made in writing and sent to the email or postal addresses shown
above for the attention of The Clerk to the Trustees.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this
web page. This privacy policy was last updated in June 2018.